About The Circulation Foundation
The Vascular Society - Terms of Reference for the British Vascular Foundation Sub-Committee - Download Here in PDF
1. SCOPE
1.1 The Circulation Foundation Sub-Committee is a sub-committee of the Council of the Vascular Society and is established for the purpose of assisting Council to raise funds towards the aims of the Society and to apply the grant making policy from time to time adopted by the Council.
1.2 In law the Vascular Society Council is responsible for the administration of the charity and for all fundraising and grant making initiatives carried out in its name and with this in mind Council have prepared these terms of reference
to assist the Circulation Foundation Sub-Committee.
2. MEMBERSHIP
2.1 The Vascular Society Council will appoint the Chairman and will ratify the appointment of members of the sub-committee.
2.2 The Chairman will normally be elected from existing or previously elected Council members.
2.3 The Vascular Society Council will retain the right to remove the Chairman and any members of the sub-committee.
2.4 The total number of sub-committee members will be determined from time to time by Council, but will include a minimum of two current Council members.
2.5 The membership will offer a balance of expertise between the fund-raising and the grant-making activities of the sub-committee.
3. TERM OF OFFICE
3.1 The Chairman and members of the sub-committee may serve a maximum of four years subject to the discretion of Council and excepting the two Council members who will each be replaced by a current Council member upon completion of their term on Council.
4. MEETINGS
4.1 The sub-committee will meet three times each year, once at the times of the spring and summer Vascular Society Council meetings and once at the time of the Annual Scientific Meeting of the Society.
4.2 The quorum of meetings will be a minimum of four sub-committee members, one of whom must be a Council member.
4.3 The sub-committee must report its advice to the Council at its next meeting, the report to be given by one of the Council members on the sub-committee.
4.3 The sub-committee must keep accurate minutes of its meetings and must send a copy of them to Council as soon as is practicable.
4.5 In most cases decision making will be by consensus. In exceptional circumstances where consensus cannot be achieved, decision making will be by a majority vote of sub-committee members present. In the event of a tied
vote, the Chair will have the casting vote.
5. FUNDRAISING
5.1 All fundraising initiatives will require the prior approval of Council. For each such initiative the sub-committee will prepare:
(i) a short written brief explaining the initiative, including the fundraising
methods to be used; and
(ii) a budget for the approval of the Council.
5.2 All funds raised or collected by the sub-committee must be paid into the Vascular Society’s bank account, through the secretariat.
5.3 The sub-committee will not enter into any contracts or commitments in the name of the charity.
5.4 All literature and art-work designed or produced in connection with the sub-committee will require prior approval by Council and copyright in such material will belong to the Vascular Society and must be marked as such.
5.5 All gifts in kind received by the sub-committee, and the originals of all executed covenants, gift aid certificates and other documentary evidence of gifts (or promises of gifts), must be handed over to the Vascular Society through the secretariat as soon as is practicable.
5.6 The sub-committee must treat as confidential all information concerning the charity which it acquires in consequence of or in connection with its activities.
6. GRANT-MAKING
6.1 The sub-committee will review all grant applications.
6.2 The sub-committee will apply Council’s grant-making policy and determine the eligibility of grant applications.
6.3 The sub-committee will apply Council’s grant-making policy consistently and decide which applications will be recommended to Council for funding.
6.4 The sub-committee will monitor the grants made to successful applicants by way of an annual report from the grant-holder.
6.5 The sub-committee may suggest amendments to Council’s grant-making policy as appropriate from time to time.
Agreed by Council
May 2004